Management & Program Assistant
Plans, develops, monitors, & executes actions required to manage the office's administrative functions. Provides support to supervisors, managers, & other employees in day-to-day operations; which may include several of the following areas:
fiscal management, travel, management information systems, contract administration, property management, procurement, & overall office management.Typical specialized assignments may include:
preparing & managing correspondence; compiling, tracking, & analyzing information for a wide variety of programs; entering & tracking budget expenditures; purchasing & inventory, establishing, organizing & managing files, or oral explanations of organizational policies; coordinating the implementation of new office policies & systems; maintaining calendars & travel records & arrangements.Interprets guidelines, compiles & consolidates information, & prepares reports for assigned programs. Provides management assistance on the operations of assigned programs & the interrelationships of such programs. Has a broad understanding of how administrative, financial, & other business support assignments contribute to the activities of the organizational unit.Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher or more experienced employee. Prepares administrative directives or revisions need to implement recommendations.Collects program information from FAA personnel & enters it into information systems. Tracks all financial, personnel, supply, & other such transactions through the office in both electronic & paper form.Reconciles data, validates transactions, & identifies and resolves discrepancies. Provides guidance to office on travel regulations & ensures the office's travel practices meet established criteria. Prepares travel orders, including costs estimates for training assignments & permanent change of station actions. Reviews travel vouchers for administrative & procedural compliance, including proper cost accounting codes & statistical accuracy.Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates & reviews procedure requests for equipment & other items to ensure local purchases, depot orders, etc are conducted according to policy.Ensures justifications of requested items meet criteria for expenditures. Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations. Assists in the preparation of budget estimates, justification statements, & budget execution plans & provides advice on such matters as the distribution of allotments & availability of budgetary funds for program purposes.Modifies & maintains automated systems for tracking obligations & expenditures of funds throughout the execution phase of the annual operating budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget data for accuracy of technical treatment & format, mathematical accuracy, & conformance with budget policy & guidance. Uses a wide variety of computer programs & software applications, including Castle, ELMS & GovTrip.(Duties continued below) To qualify for this position at the FV-F level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent ot he next lower (FV-E, FG/GS-7/8) in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower level in the normal line of progression for the occupation in the organization.Specialized experience may include, but is not limited to:
skills in planning and accomplishing basic and routine tasks in support of administrative programs; utilizing automated systems to track, reconcile, and report data; compiling and analyzing data; preparing and managing documents; and supporting the office in the areas of financial support, personnel matters, personal property, travel adminstration and other office programs.Applicants should include examples of specialized experience in their work history.Qualifications must be met by the closing date of this vacancy announcement.As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.In lieu of providing a KSA narrative response in the text box listed below each Knowledge. Skills, and Abilities (KSA), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resources Specialist as appropriate.
Estimated Salary: $20 to $28 per hour based on qualifications.
fiscal management, travel, management information systems, contract administration, property management, procurement, & overall office management.Typical specialized assignments may include:
preparing & managing correspondence; compiling, tracking, & analyzing information for a wide variety of programs; entering & tracking budget expenditures; purchasing & inventory, establishing, organizing & managing files, or oral explanations of organizational policies; coordinating the implementation of new office policies & systems; maintaining calendars & travel records & arrangements.Interprets guidelines, compiles & consolidates information, & prepares reports for assigned programs. Provides management assistance on the operations of assigned programs & the interrelationships of such programs. Has a broad understanding of how administrative, financial, & other business support assignments contribute to the activities of the organizational unit.Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher or more experienced employee. Prepares administrative directives or revisions need to implement recommendations.Collects program information from FAA personnel & enters it into information systems. Tracks all financial, personnel, supply, & other such transactions through the office in both electronic & paper form.Reconciles data, validates transactions, & identifies and resolves discrepancies. Provides guidance to office on travel regulations & ensures the office's travel practices meet established criteria. Prepares travel orders, including costs estimates for training assignments & permanent change of station actions. Reviews travel vouchers for administrative & procedural compliance, including proper cost accounting codes & statistical accuracy.Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates & reviews procedure requests for equipment & other items to ensure local purchases, depot orders, etc are conducted according to policy.Ensures justifications of requested items meet criteria for expenditures. Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations. Assists in the preparation of budget estimates, justification statements, & budget execution plans & provides advice on such matters as the distribution of allotments & availability of budgetary funds for program purposes.Modifies & maintains automated systems for tracking obligations & expenditures of funds throughout the execution phase of the annual operating budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget data for accuracy of technical treatment & format, mathematical accuracy, & conformance with budget policy & guidance. Uses a wide variety of computer programs & software applications, including Castle, ELMS & GovTrip.(Duties continued below) To qualify for this position at the FV-F level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent ot he next lower (FV-E, FG/GS-7/8) in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower level in the normal line of progression for the occupation in the organization.Specialized experience may include, but is not limited to:
skills in planning and accomplishing basic and routine tasks in support of administrative programs; utilizing automated systems to track, reconcile, and report data; compiling and analyzing data; preparing and managing documents; and supporting the office in the areas of financial support, personnel matters, personal property, travel adminstration and other office programs.Applicants should include examples of specialized experience in their work history.Qualifications must be met by the closing date of this vacancy announcement.As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.In lieu of providing a KSA narrative response in the text box listed below each Knowledge. Skills, and Abilities (KSA), in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resources Specialist as appropriate.
- Department:
0344 Management And Program Clerical And Assistance - Salary Range:
$44,602 to $66,906 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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